How to Check Your GES Staff ID and Teacher Number Online (2025 Guide)

If you’re a teacher under the Ghana Education Service (GES), your Staff ID and Teacher Number are two of the most important details you’ll ever need. They are required for salary processing, promotions, transfers, and almost every official activity with GES. Yet many teachers still struggle with how to find or confirm these details online.

This 2025 guide will walk you step-by-step through how to check your GES Staff ID and Teacher Number quickly, whether you’re already on payroll or a newly recruited teacher.

Why Your GES Staff ID and Teacher Number Matter

Before we dive into the process, let’s clear up the difference between the two:

• GES Staff ID: A unique number assigned to every employee of the Ghana Education Service. It is used for salary validation, records, and HR processes.

• Teacher Number: Specifically tied to your teaching profession. It helps identify teachers for licensing, promotion, and professional development purposes.

In short, without these numbers, it’s nearly impossible to access your full benefits as a GES teacher.

How to Check Your GES Staff ID Online (2025 Update)

If you’re already on payroll, here’s how to confirm your Staff ID:

1. Visit the GES Payroll Portal

   • Go to the official Controller and Accountant General’s Department (CAGD) e-Payslip Portal: https://www.gogpayslip.com.

2. Login With Your Credentials

   • Enter your Employee Number/Staff ID (if already registered).

   • But if you are not registered, ask your head to generate the code for you so you can register.

   • Input your password and the security code.

3. Recover Staff ID (if forgotten)

   • If you can’t remember your Staff ID, click on “Forgot Staff ID” and follow the prompts.

   • Provide details like your registered email, phone number, or employee details to retrieve it.

4. Check Your Payslip

   • Once logged in, your Staff ID will appear at the top of your payslip dashboard.

How Newly Recruited Teachers Can Check Their Staff ID (Without Payroll Account)

If you’re newly recruited into GES and not yet on the payroll, don’t worry, you can still confirm your Staff ID using these methods:

1. Contact Your District HR Office

• After posting, every teacher’s details are captured at the GES District Education Office.

• Visit the HR department with your appointment and posting letters.

• They can provide your Staff ID once it has been generated, even before payroll activation.

2. Ask Your Headteacher or School Administrator

• In most cases, the Staff IDs of newly posted teachers are sent to the heads of schools.

• Your headteacher can confirm your Staff ID for you.

3. Wait for Payroll Activation

• Sometimes, Staff IDs are released a few weeks before salary processing begins.

• Be patient and check back with your district HR or the CAGD portal after some time.

Please always make photocopies of your appointment and posting letters. These are the documents HR staff will use to cross-check your details.

How to Find Your Teacher Number in 2025

GES has made it easier to retrieve your Teacher Number through the National Teaching Council (NTC) portal. Here’s how:

1. Visit the NTC Teacher Portal Ghana (TPG):

   • Go to https://tpg.ntc.gov.gh

2. Login or Sign Up:

   • Enter your email and password. If you don’t have an account, sign up using your Staff ID, personal details, and email.

3. Locate Your Teacher Number:

   • Once logged in, your Teacher Number will be displayed in your profile dashboard.

   • It is usually marked as “Teacher Registration Number (TRN)”.

Common Issues Teachers Face (and Solutions)

• Forgot Password: Use the “Forgot Password” link on either the e-Payslip or NTC portal to reset it.

• Details Not Found: Ensure that your records have been captured by your district HR office. Sometimes, newly posted teachers take a while to appear in the system.

• Mismatch of Names: Always make sure the name on your appointment letter matches what appears in the portal.

Important Notes

• Save your Staff ID and Teacher Number somewhere secure (not just on paper).

• Regularly check your payslip online to confirm that your salary details are correct.

• Update your NTC portal profile anytime you change your phone number or email.

Frequently Asked Questions (FAQ)

1. How long does it take to get a GES Staff ID after posting?

It usually takes 2–6 weeks after you’ve been posted for your Staff ID to be generated. In some cases, delays may occur depending on how fast your district office processes new recruits.

2. Can I check my Staff ID online if I haven’t been added to payroll yet?

No. If you’re not yet on payroll, you can’t check it via the e-payslip portal. Instead, contact your district HR office or your headteacher for confirmation.

3. Is the Teacher Number the same as the Staff ID?

No. The Staff ID is issued by GES for salary and employment records, while the Teacher Number (TRN) is issued by the National Teaching Council for professional licensing and teacher management.

4. What should I do if I’ve forgotten my Staff ID?

Simply go to https://www.gogpayslip.com and use the “Forgot Staff ID” option. You’ll need to provide your registered phone number or email to retrieve it.

5. Can newly recruited teachers register on the NTC portal without a Staff ID?

Yes. Newly recruited teachers can still create a profile using their personal details and appointment letters. However, your Teacher Number (TRN) may only reflect once your Staff ID has been fully verified.

Conclusion

Checking your GES Staff ID and Teacher Number online in 2025 is now faster and more reliable than ever. With the steps above, whether you are a newly recruited teacher or already on payroll, you won’t need to queue at district offices or rely on colleagues. All you need is your phone, internet connection, and a few minutes of your time.

Being proactive about your GES details saves you stress and ensures you’re always ready for promotions, licensing, and any new opportunities that come your way.